Students receiving work study/duty as part of their financial aid will be paid every other Friday in the Bursar's Office.
A student is not authorized to work until they have:
- Submitted their completed Work Permit to Financial Aid.
- Submitted their completed Student Worker Agreement Form to Financial Aid.
- Submitted required I-9 documentation and W-4 form to Financial Aid.
Students will be required to log their hours on the UMHB Timekeeping system. It is the student's responsibility to verify hours are accurately reflected in the Timekeeping system. Inaccurate hours reported in the system may result in a delay in the receipt of your paycheck.
Checks are automatically applied to the student's accounts if they have a balance. Once the account is paid in full, checks are no longer automatically applied.
Students who do not have a balance on their account may pick up their checks in the Bursar's Office, or may elect to have their checks direct deposited into their personal checking or savings account. Please see a Bursar's office representative for a direct deposit form.
Track your applied checks and outstanding balance. Review your statement on myCampus.
It is the responsibility of the student to monitor their hours and to earn the full award by the end of the semester, or make payment for the shortage as soon as identified.
Students may view their pay statements and W-2s online.Register for online pay statement access View my Pay Statement
Frequently Asked questions
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You are awarded work study/duty based on the information provided to Financial Aid on your FAFSA report. The timeliness of your FAFSA application is important as the work program fills to capacity quickly each year.
The Financial Aid Office will send out an instructional email to all work program recipients early August. This email will include guidance on how to view and apply for work program jobs through our website.
The current pay rate is $7.25 per hour.
During fall & spring semesters, your work award is typically $1400 per semester. Awards may be less, so please refer to your Financial Aid Award Letter for your Work Award.
For awards of $1400, you are expected to work 193 hours per semester.
Students are expected to work, on average, 13 hours per week to earn the full award by the end of the semester. However, some student work positions are more cyclical than others, requiring more hours worked during some weeks per semester, resulting in fewer hours worked other weeks. Students should discuss the work schedule with their supervisor to determine actual work requirements and schedules.
Students are expected to work the full work award. Student worker positions are available to assist departments on campus with daily needs of those departments. Some students use the full work award to apply to their account balance, while others use the award to help cover living expenses while attending college. Regardless of how you intend to use the work award, departments depend on student workers to assist with various tasks on campus. Students who don’t show up for work or don’t fulfill their work award may put an unexpected burden on the department they are working. If you are unable to fulfill your work study position, you should discuss with your supervisor what options you have.
Pay days are every other Friday. You may obtain a student work payday schedule from the UMHB Payroll Office. If you do not have your check applied to yourUMHB Student Account, you may pick up your check in the Bursar’s Office in the Sanderford Administrative Complex, starting at 8 am on paydays. Unclaimed work study checks that remain in the Bursar’s Office at the end of the month are mailed to student’s legal home address on file with UMHB.
Yes, direct deposit is available to students whose UMHB student account is paid in full. Check with the Bursar’s Office to see if you are eligible and to obtain the appropriate direct deposit form.
You will need to make a personal payment to pay your account balance in full immediately, or discuss other possible payment options with the Bursar’s Office. It is important to notify the Bursar’s Office as soon as you realize you are unable to earn the full work award to be able to take advantage of other payment options. The further into the semester, the fewer options are available.
When you sign your work permit, you acknowledge that your checks will automatically be applied to your account until it is paid in full. Some students choose to pay the full account balance up front so they are able to pick up checks instead of having them applied to account. If you have an account balance and would like to still pick up your work study checks, you will need to discuss your account with a Bursar’s Office representative.
On your preliminary statement, your work award showed as a lump sum total along with other preliminary aid. On the first day of the semester, however, all preliminary aid is removed, and only actual financial aid appears on your statement. The work award is only paid as it is earned, therefore, the credit to your student account will only appear every two weeks on payday. As long as the balance due on your account is less than or equal to the work award remaining, and you work the expected hours per week, your account will be considered cleared, and you will not incur any additional late fees. As you work, your checks are applied to your account and you will see a declining balance due until your account is paid in full. If you have taxes deducted from your check or you are short on hours, you may owe money at the end of the semester which will be due in full before finals.
Yes, you may request to have your checks applied to your account even if your account is paid in full. This will create a credit balance on your account. You may discuss this option with any Bursar’s Office representative.
Student worker wages paid through the Financial Aid work program are automatically exempt from Social Security and Medicare taxes. Federal income tax withholding, however, is based on the information you provide on your W4 form. You should refer to your personal income tax return, tax planner or your parents/legal guardians for assistance on completing your W4.
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Page last updated January 31, 2020